Wednesday, August 31, 2016

Periodical inventory backups by email

Following the feedback from LabSuit users in Talinn, Estonia, we have simplified the way  LabSuit works in certain situations.

Pavel Starkov, a PI from Tallinn University of Technology says: "Once in a while an Internet outage may occur,  but we need our inventory at LabSuit to be available offline as well". Impossible to overrate being said, we realized something has to be done.

What we did is added automatic emails, that are sent out periodically and include your inventory back-ups (Excel file). To start off, there will be two options for emails periodicity: WEEKLY basis and MONTHLY basis. It's recommended to use the MONTHLY option, just not to blast you inbox, though if your inventory is updated often, for example daily, you may want to take back-ups on WEEKLY basis.
The good thing about periodic inventory backups is that it's not limited just to lab managers, but every lab member can have inventory backups delivered to his/her email.
https://www.app.labsuit.com/dashboard#preferences/export



This how it lands into your mailbox. It's recommended to use a proper folder within your mail account for your inventory snapshots. In case you're using GMAIL, mail labels might become very handy
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In addition, periodic inventory backups may be used as historical logbook: the  inventory  history can be viewed  6 months back or even a year back from now!

Another handy feature is the historical inventory import. Please see the import procedure attached/’below